Regional Roundtables
Host a Regional Roundtable
Want to meet church IT staff and volunteers that live closer to you? Each year CITN hosts regional roundtables with the goal of having enough sites across the country that attendees don't have to drive more than 3–4 hours to attend. The cost is just $20 per person and includes lunch.
Who Can Host?
Hosting a regional roundtable is a rewarding way to serve your local church IT community. Here's what it takes:
CITN Event Experience
You've previously attended a Church IT Network national event, and preferably a regional roundtable as well.
Facilities for 20-30 People
A meeting space at your church or organization with A/V setup, accessible facilities, and permission/support from your leadership.
A Willing Heart
A passion for serving the church IT community and a desire to bring people together in your area.
What the Host Provides
As the host, you own the event — from registration and promotion to the day-of experience.
Venue & Setup
Provide the meeting space, tables/chairs, a whiteboard, and basic A/V for any presentations.
Lunch & Refreshments
Coordinate catering for the group — the $20 registration fee covers lunch for attendees.
Registration
Set up and manage event registration and track headcount as the event approaches.
Promotion
Help spread the word through your local networks, social media, and church IT contacts in your region.
Planning Your Event
Suggested Timeline
Venue & Date
Lock in the venue and date. Set up a registration page and begin promoting to your local church IT contacts.
Logistics & Headcount
Confirm headcount, finalize catering, arrange room setup, and line up door prizes or swag if you have any.
Welcome & Facilitate
Greet attendees, kick off the day, moderate the roundtable discussion, and keep things moving.
Day-Of Checklist
- Door Prizes
Everyone loves a freebie — even silly swag goes a long way
- Note Taker
Assign someone to capture links, tools, and key takeaways to share later
- Group Photo
Snap a group photo and tag #citn on social media
Don't Forget
Push people to connect on the CITN Discord and invite everyone to the National Event in the fall.
How the Day Works
Regional roundtables are intentionally organic — no rigid agenda. The best discussions come from the group itself.
Opening
Welcome everyone, open with prayer, and optionally include a brief challenge or devotion led by one of your pastors.
Roundtable Discussion
Capture topics on the fly. Spend 10 minutes max writing down topics and questions from the audience on a whiteboard so everyone can see them. Have people quickly vote, then work the list from most votes to least.
Keep it organic. Feel free to merge questions together and address them out of order when there's a natural transition. Let the discussion flow rather than being mechanical.
The moderator's job is to discern which questions benefit the whole group and which are best answered by "experts" during a break. For very specific questions, ask who has been there and done that, and have them pair up with the requester during a break.
Watch the clock. Try not to let any one topic take up too much time — some could take all day. The moderator will need to ask the group to move on from time to time. Be persistent about getting people back on time after breaks — geeks tend to like to yak.
Closing
Take a group photo and tag #citn on social media. Push people to connect with other CITN members on the CITN Discord, and invite everyone to the National Event in the fall.
Ready to Bring a Regional to Your Area?
If you've attended a CITN event, have a venue, and have a willing heart — we'd love to hear from you. Reach out and we'll help you get started.
Have questions?
We're happy to answer anything about hosting.